Presentation Guidelines

Important Information

Please be sure to read the guidelines on the Presentation Management Website before uploading your presentation.


Please take steps to compress your videos. Uncompressed videos will make a very large file and will take longer to upload and will not be better quality than a modern codec. Recommended codecs are WMV, H.264 (AVI, MOV) MPEG-1, MPEG-4 (Part 14). PowerPoint 2013 also supports MOV files; use H.264 codec with AAC audio for the best compatibility.


If you need assistance or have questions about uploading your presentation please contact


Confirmation that your Presentation was received

After submitting a file, you will receive a confirmation email within an hour. If you do not receive a confirmation, please contact to ensure your file was received.  When contacting support for technical issues please reference SIR 2019 as the conference name and the presenter’s full name.


How to make changes to your presentation

If you need to make changes to a presentation that you submitted, you may resubmit the files on the website using a new file name; you should also delete the earlier submission. It’s strongly suggested to review your presentation prior to your session, please visit the Speaker Ready Room on site at the Austin Convention Center in room 8AB.


How to back up files

Although we take every precaution to ensure files are not corrupted during the file upload, it is always recommended that a backup copy of your presentation is brought with you on an USB stick.


Presenter Mode in the Meeting Room

We now have the ability to run presenter mode in the meeting rooms. That allows attendees to see your slides on the monitor, but only you can view the associated notes on the lectern. For more information on presenter mode in PowerPoint, please click here.


Speaker Ready Room

If you do not submit your presentation in advance, you are asked to bring it to the Speaker Ready Room on site at the Austin Convention Center. Room 8AB to ensure the quality of your presentation(s) including fonts, bullets, outlines, animations, etc. The Speaker Ready Room computers are configured with the same hardware and software as those in the presentation rooms. All presenters are asked to submit their final presentation revisions no later than 4 hours prior to their presentation time. 


Speaker Ready Room Hours of Operation:  

Saturday, March 23                7:00 am – 6:00 pm

Sunday, March 24                   7:00 am – 6:00 pm

Monday, March 25                 7:00 am – 6:00 pm

Tuesday, March 26                 7:00 am – 6:00 pm

Wednesday, March 27            7:00 am – 6:00 pm

Thursday, March 28                7:00 am – 12:00 pm