Faculty Guidelines

Before the Meeting

Day of Your Session

During Your Session

 

Before the Meeting

  • Visit the online Speaker Ready Room to complete the Financial Disclosure and Speaker Agreement form for your invited session.
  • If you are unable to attend the meeting please call Molly Barlow at (703) 460-5589 or email at mbarlow@sirweb.org. Beginning March 17th, please report any changes to the Speaker Ready Room.
  • You can upload your presentation directly in your online ready room. Please make all efforts to upload before coming onsite.
  • All presentation upload guidelines can be found here.
  • Please bring a copy of your presentation on a USB.

 

Day of Your Session

  • Speakers must check-in at the Speaker Ready Room at least 4 hours prior to their scheduled presentation; if videos will be used please allow extra time.
  • It is most important for us to be assured of your presence for your session, and for you and us to know of any last minute program changes. Here is also where you can pick up your "Faculty" badge ribbon.
  • Please be at your session room 5 minutes early to familiarize yourself with the equipment and to confer with the AV technician and session coordinator. Presenters will be using PowerPoint for their presentations; please verify with the AV technician that the PowerPoint files are functional and accessible.

 

During Your Session

  • Introduce yourself and announce the topic of your presentation.
  • Take charge. Start on time and try keeping the session at least within one minute of schedule.
  • Keep the presentations as close to the advertised schedule as possible; attendees plan their attendance schedule based on the advertised program. In order to accommodate participants planning to attend the next scheduled presentation, if a presenter does not appear, please do not begin the next presentation until its scheduled time.
  • Encourage questions from the audience; standing microphones will be provided for the audience to ask questions.
  • REMEMBER: The sessions are being recorded. Please repeat all questions asked.