Housing and Registration
Effective Friday, February 8, 2019 - SIR's housing bureau, Experient, Inc is no longer fulfilling new housing requests. Please click here and you will be redirected to a site that will allow you to book available hotels in the area. Please note the hotel rates previously available through our housing provider will not apply. If you need assistance with your current reservations, please continue to log into the Experient housing and registration site to make your changes.
Exhibitor Badge Registration
If you requested your housing through Experient, Inc., you may continue to pre-register for exhibitor badges online until March 22, 2019.
If you are requesting housing through the ARES service provider referenced above, please contact Susie Evenden regarding online badge registration at email@example.com or 703-460-5586.
To register, go to the Exhibitor Housing and Registration link. This link is also located on the How to Register webpage.
SIR’s designated housing bureau is Experient, Inc. It is a requirement that all exhibitor housing (sleeping rooms and suites) be requested through our housing bureau.
- Your SIR 2019 exhibit space must be paid in full before you will find your company name in the exhibitor housing and registration link.
- Badge registration cannot be requested until your housing room block is complete.
- It is recommended that you request your housing as early as possible to guarantee your hotel choice(s).
Hotel Room Requests
The Society works diligently with the hotels in Austin, TX to establish room blocks for attendees and exhibitors. All exhibitor housing (sleeping rooms and suites) must be requested through SIR via the housing bureau Experient, Inc.
Rooms reserved by any other method than the official SIR housing bureau will be considered in violation of SIR’s rules and regulations. Improper solicitation from any company or housing provider other than Experient, Inc. is not approved by SIR. Reservations made by unaffiliated organizations may appear to be lower rates; however they are illegitimate, have unreasonable cancellation or change penalties, or maybe completely non-refundable. Do not accept phone calls or email requests from any other housing providers as often such solitications lead to piracy issues. Notify Susie Evenden immediately at (703) 460-5586 or firstname.lastname@example.org of any such solicitations.
Requesting Hotel Room Blocks - Exhibitors should carefully consider their total room blocks and realistic housing needs before blocking rooms. It is recommended that you request your housing as early as possible to guarantee your hotel choice(s). Exhibitors may request sleeping rooms only for employees or agents of the exhibiting company. Exhibitors are prohibited from providing hotel sleeping rooms to customers or other individuals eligible for general registration. The housing and registration process for exhibitors is completely separate from atttendee reqistration. Two web links will be provided for requests of 9 rooms or less and requests for 10 rooms or more.
Registering for badges cannot be requested until your housing room block is complete with SIR’s designated housing provider, Experient, Inc. You may pre-register for exhibitor badges or they can be purchased on-site at the registration counter. The deadline for pre-registering is March 22, 2018. Any complimentary badges changed or substituted on-site are subject to a $50 processing fee.
Exhibitor Badge Pick-up—All exhibitor personnel are required to pick up their badge individually once onsite at exhibitor registration. A photo ID will be required prior to receiving your badge. SIR will continue to help our corporate partners by collecting physician NPI numbers as part of the SIR 2019 registration process in an effort to support exhibitors with Physician Payments Sunshine Act compliance.
Expo Admittance - attendence is restricted to qualified exhibitors and those certified by them, and those covered under the SIR general registration procedures. SIR members, other interventional radiologists or other persons eligible for general registration may not be registered as an exhibitor. Exhibitor representatives must be in the space rented on the exhibit floor and are not admitted for the purpose of viewing other exhibits, except by invitation of other exhibitors. Exhibitor badges are not to be issued to individuals who wish to gain admittance for the purpose of contacting other exhibitors. Children under 16 years of age will not be allowed in the Expo at any time.