Abstract Presentation Guidelines

Financial Disclosure

All authors are required to disclose at the time of abstract submission whether or not any financial relationship exists with any commercial interest that create a conflict of interest within the 12 months preceding the Annual Scientific Meeting. The financial disclosure information you provided at the time of abstract submission is made available to attendees online and at each cyber café terminal. In order to strengthen the society's disclosure policy, please provide a disclosure slide at the beginning of your presentation indicating your relevant financial relationships, even if one does not exist, and be sure to inform the audience of any changes to your disclosure information since the time of abstract submission.

 

Off-label Use Policy

The FDA, which has the legislative mandate to regulate the pharmaceutical and device industry, is concerned about the possible public health consequences of unrestricted discussion of off-label uses of drugs and devices. SIR requires that all speakers disclose to the audience any off-label uses during presentations or discussions. (Refer to the SIR Policy on Off-Label Use of Devices and Drugs.) In addition to verbal disclosures, presenters are also asked to include off-label use disclosures on an introductory slide.

 

Registration

All abstract presenters are required to register for the meeting. The early bird registration deadline is January 11, 2019. Prices will increase after the deadline.

 

Save $100 off registration when you book a hotel!

Please notify the SIR office promptly at AnnualMeeting@sirweb.org (703) 460-5561 of any changes in presenter or contact information.

 

If you need aid or services at the SIR Annual Scientific Meeting, as identified in the Americans with Disabilities Act, please contact Molly Barlow at the SIR office at (703) 691-1805.

 

Publication Policy

Due to the increase in number of qualified abstract submissions, SIR has increased the overall acceptance rate.  However not all accepted abstracts will be published in the Annual Meeting supplement to JVIR. In keeping with the mission of JVIR, only original scientific abstracts, both oral and ePoster, will be published in the JVIR supplement. Educational exhibits, both traditional poster and ePoster, will not be published in the JVIR supplement.  All accepted abstracts will be available for viewing on sirmeeting.org and in the SIR 2019 meeting app.

The Annual Scientific Committee and JVIR's editorial office strongly encourage you to submit your full manuscript for publication in JVIR. Article submission information will be provided in your abstract acceptance notification.

To submit your manuscript and for author information, please go to http://ees.elsevier.com/jvir/. For submission-related questions, please email the submissions management team at JVIR@sirweb.org.

IMPORTANT:  Please ensure that your abstract is not published prior to the work being presented at SIR 2019. SIR reserves the right to offer a publication waiver on a case-by-case basis.  If you are seeking a waiver, please contact Elena Coler at ecoler@sirweb.org.

 

Abstract Withdrawal/Cancellation Policy and Sanctions

See Call for Abstracts FAQs.

 

Policy on News Media Relations

The SIR Communications Department will run the press room and arrange news conferences/interviews in Austin, TX. You may be invited to participate in one-on-one interviews. You may discuss highlights and general conclusions of your study with news media representatives. For more information, contact comm@SIRweb.org.

 

Presentations

Abstract presentations are limited to seven (7) minutes with two (2) minutes for questions and answers. The moderator will be instructed to interrupt the presentation if you do not abide by this time allocation.

Arrive at the session room at least 15 minutes before the SESSION begins and introduce yourself to the moderator. If there is a change as to who will be presenting the abstract, please inform the moderator of the change.

 

Presentation Recording

SIR will contract a vendor to provide audio and presentation recording at the Annual Scientific Meeting. Authorization for recording the presentation must be submitted at the SIR Online Speaker Ready Room.

 

Audio Visual Equipment

All meeting rooms are equipped with computer projection, microphones and lecterns.

 

Preparation of visual aids

Keep data on slides simple. If there is an abundance of data, divide it into several slides. No more than seven text lines should be used on a slide.

Simplify material on the slide to illustrate a single point or idea. Content of a slide should be able to be comprehended in 20 seconds.

 

Color is attractive on data slides, but only use light colors such as white and yellow on a dark background, such as dark blue or black. Do not use colors such as red, purple, orange, or green for lettering or background. Colorblind persons cannot distinguish red letters on a blue background. Please avoid this combination.

 

For black and white data slides, white on black background is better than black on white background.

Patient confidentiality must be protected. Please be sure there are no names, or other identifiers, on the slides.

The type size must be big enough to be seen from the back of the room (about 50 feet).

 

The advertising of products is prohibited. Be sure your slides have no commercial messages such as company names or logos.

 

Hints for Oral Presentation

Organize your oral presentation in a logical sequence, similar to your abstract construction to reflect the scientific method. Balance your presentation over four parts: Purpose, Methods and Materials, Results, and Conclusions (Discussion).

Do not cover too much ground. Leave the fine details for publication. Administer your message appropriately. Discuss only the major points of your work, supported by the conclusions drawn from your data. Do not repeat detailed information that is contained in your abstract, other than results. Remember you are trying to communicate with the audience in a limited time. A rushed presentation is of no use to the audience or your reputation.

Write out your presentation and practice it in an auditorium with a critic. This may help to organize your material.

Continue to practice and edit your presentation until you can deliver it clearly and understandably in the time allotted to you. If you exceed the allotted time, the moderator may be forced to interrupt your presentation.

 

At the Meeting

A lectern and microphone will be provided at each lecture. Speak directly into the microphone in a normal voice and do not handle the microphone while speaking. If you turn away from the microphone, your voice many not be heard by the audience.