Hands-on workshop: corporate participation

Information for exhibitors

SIR’s corporate partners play an integral role in delivering the hands-on workshops to attendees. A complement to the powerhouse education for which the meeting is known, SIR’s hands-on workshops allow attendees to explore technologies powering the specialty in a uniquely interactive learning format, guided by physician KOLs and industry experts.

Non-CME

Note: Please note that hands-on workshops are not CME-accredited and are presented in large part by SIR’s corporate partners.

How to participate

Corporate participation in the workshops is complimentary.

To join, please submit an application for participation by clicking the button below.

** Exhibitor personnel are only permitted to enter a hands-on session if they are actively supporting their company's designated activity in the workshop. **

You must resubmit the application for each individual session your company wishes to join. Simply reopen the link to start the next application.

Workshop schedule

Workshop title	Day and time*
Advanced Skills Workshop for Advanced Practice Providers (APPs) Soft-tissue biopsy, bone marrow biopsy, spine biopsy, US-guided vascular access, dialysis access maintenance (fistulograms, thrombectomy, etc.), pleural drainage, IVC filters	Sunday, March 24 3:00-4:30 pm
Biliary Interventions Cholangioscopy, stenting, drainage, biopsy	Sunday, March 24 3:00-4:30 pm
Peripheral Arterial Disease (PAD): Vessel Prep + Definitive Interventions	Monday, March 25 8:30-10:00 am
Superficial & Deep Venous Therapies Stenting, ablation, lymphedema management, etc.	Monday, March 25 8:30-10:00 am
IRs-In-Training Hands-On Lab (residents and medical students) Closure, thrombectomy, atherectomy, stents, coils, IVC filters, plugs, hepatobiliary interventions (TIPS, biopsy, Y-90)	Monday, March 25 3:00-4:30 pm
Renal & GU Interventions Embolization, ablation, dialysis, biopsy, access, denervation	Monday, March 25 3:00-4:30 pm
Advanced MSK & Pain Management Interventions	Tuesday, March 26 8:30-10:00 am
Interventional Oncology (IO): Ablation	Tuesday, March 26 8:30-10:00 am
Venous Thromboembolic Interventions & Management IVC filters, thrombectomy and lysis, PE, etc.	Tuesday, March 26 3:00-4:30 pm
Women's & Men’s Health UFE, UAE, PeVD, PAE, etc.	Tuesday, March 26 3:00-4:30 pm
Interventional Oncology (IO): Embolization	Wednesday, March 27 8:30-10:00 am
Peripheral Arterial Disease (PAD): Chronic Total Occlusion (CTO)	Wednesday, March 27 8:30-10:00 am

* Workshop setup opens 90 minutes before each session.

Workshop session information

Registration information

Attendees:
SIR attendees are offered the opportunity to buy a ticket for the hands-on workshops during the meeting's primary registration process.

Each 1.5-hour workshop may register up to 80 SIR attendees.

Please note, during any single session time, two concurrent workshops are offered, side-by-side. The workshop space is connected, therefore, for most sessions, attendees will be able to circulate at their own free will between both sessions, for a maximum potential audience of 160 attendees. However, time is a limiting factor and it is not likely every attendee will visit every hands-on station.

While time constraints may ultimately limit the number of attendees who pass by your hands-on station, please bring a sufficient number of non-sterile samples for every attendee to touch and deploy.

Exhibitor personnel:
There is no process requiring registration of your personnel who are supporting a SIR hands-on workshop.

However, please keep in mind your company will be restricted to a relatively compact tabletop demo space, as described below. The approximate number of personnel we recommend assigning is two people per each of your company's allocated tables.

Exhibitor personnel are only permitted to enter a hands-on session if they are actively supporting their company's designated activity in the workshop.

If you believe you have a valid, critical need for your personnel to enter an SIR hands-on workshop please approach SIR staff at the desk outside of the workshop space to request entry and discuss your visit.

Location

Please click here to see the SIR Expo floorplan.

The hands-on workshop pavilion is located in the Expo and can be found on the right-hand side of the map.

Duration

SIR hands-on workshops are scheduled two at a time, in a contiguous workshop space, according to the schedule above.

Setup process

Station setup begins 90 minutes before each session. Please schedule your staff to carry this out at the earliest possible time.

If SIR staff are available, setup may be extended. Please pass by the desk in front of the workshops to see if staff are available to allow you to begin setup early.

If you are set to participate in one of the morning workshop sessions, we do permit setup the night before, during a small window after the last workshop ends up until the Expo closes (i.e., from 4:30 pm to 5:00 pm). Please note that the workshop space is not locked so any materials left in this space will not properly be secured.

Breakdown of your setup should take place immediately following conclusion of the session.

If you are participating in two sessions back to back, and would like to leave your hands-on setup in place, please check with SIR staff. There is some chance your sessions are on one side of the workshop space or the other, or for another reason may need to be moved.

Morning access (note on Security)

Please note that for morning workshops, these sessions and the setup time before occur before the SIR Expo opens. For morning participants, SIR Security have been alerted that a limited number of people will be accessing the Expo early as attendees or supporters of the hands-on workshops. When you approach the Expo entrance, in the event Security approaches you or one of your staff, please let them know you are entering to support the hands-on workshops and they will admit you into the space.

Setup details

To conduct these activities, SIR designs and builds a workshop pavilion within the Expo, which is used to host multiple hands-on sessions over the course of the meeting.

At each session, a variety of hands-on stations are presented to attendees, featuring a mix of corporate-driven and clinical expert-driven demonstrations.

Please refer to the below diagram for an illustration of the pavilion.

When a company joins a hands-on workshop, they should expect:

A single, preset hands-on station, designed to provide the chance to produce a hands-on experience equitable with - and set alongside of - other hands-on demonstrations
A single, counter-height table in a clean, dedicated workshop space
A visible sign designating your company's station to attendees
- Please do not bring your own branded signage.
Neutral table drape
- Please do not bring your own branded draping.
SIR will provide power for you at your assigned station.
- This will be a single standard, North American multi-outlet power strip (120V / 60Hz electricity; plug Type B) for your use only.
Please see the Exhibitor Service Kit for any AV orders, such as monitors or laptops, over and above these provisions. Please refer to the appropriate Exhibitor Task by logging in to your SIR Exhibitor Account.
- *Important* please coordinate with SIR staff to make sure your AV order is properly delivered. Contact clopez@sirweb.org.
- Please note that amplified sound is not permitted in the hands-on workshop space.
Please provide for all of your own models and phantoms. SIR will not provide animal tissues or other food samples. Your company is expected to handle its own food orders (meats, fruit/vegetables, jelly, juice, gelatin, etc.) as much as any other part of your hands-on demo such as your proprietary devices.
Please bring in your own outside food items or use the catering service to have them ordered and delivered to your booth well in advance of the setup time. Please account for receiving and moving these materials to the hands-on workshop space in your overall setup planning.
- Please see the catering information page to request food-based tissue phantoms. You will need to order off-menu. *Important* please coordinate with SIR staff to make sure your catering order is properly delivered. Contact clopez@sirweb.org.
- Please be very specific as to what you need, for example: "4x chicken breast, boneless, skinless, fully thawed/non-frozen. 1/2 beef liver, fully thawed/non-frozen. 1 small (8 oz.) jar cherries or olives." Please be proactive in describing the exact type of serving dish or tray you would like your order delivered in.
- Please refer to the appropriate Exhibitor Task by logging in to your SIR Exhibitor Account to see the Centerplate Catering Information. The Catering Contact is Braeden Quig at braeden.quig@sodexo.com.
There will be no radiation-emitting products of any kind. SIR will not present any C-arms and neither exhibitors are permitted to bring radiation-emitting devices.
Requests for a standard-height table, additional table space, or other adjustments to the standard setup can be made through the registration form or by contacting us directly, and will be approved/accomodated as space and other resources allow.
Contact clopez@sirweb.org.

Materials storage

To facilitate the delivery of hands-on materials for use in these sessions, an hands-on storage unit will be assembled adjacent to the workshop pavilion in the SIR Expo.

Use of this storage is complimentary; it is not required.

You may hand-carry your relevant inventory to this storage unit or you may ship materials directly to this unit. If sending your materials directly to the storage unit, click the link above to access handling labels for convention center drayage. SIR covers drayage fee only for parcels coming to and from the SIR hands-on storage unit. If sending your materials directly to the storage unit, please fill out and attach a copy of the labels linked above IN ADDITION TO your regular shipping label (UPS, FedEx, etc.). Your company is responsible for the cost of shipping to and from the convention center. The document has more instructions on how to use this label.

Access to the storage unit will coincide at minimum with setup through breakdown of the hands-on workshops themselves. The daily schedule is:

7:00 am – 11:00 am
1:30 pm – 5:00 pm

If and only if SIR staff is available, you can access this storage unit beyond these hours.

Shipping out

Exhibitor Services will be doing a pick-up of packages left in the Hands-On Storage Unit at the conclusion of the meeting.

To be certain your packages are delivered and shipped out properly, your company will need to complete and submit the proper form with Exhibitor Services, and label all boxes properly (for example, FedEx or UPS).

This package pick-up is only at the conclusion of SIR 2024 and is only the regular package handling service for exhibitors. Anything needing expedited or special removal (for example, immediate shipping to the next conference, pressurized gas canisters or other pieces requiring special handling) must be treated separately in accordance with the usual needs of those items. If you are using a different outbound shipping service, that will need to be scheduled individually. Please let me know ASAP if I can help arrange additional logistical support of your outbound packages.

You may of course bring back any materials to your booth after conclusion of a workshop session for packing and outbound shipping there.

Materials allowed

Product samples for demonstration, and all ancillary materials required for proper operation/deployment of a product (ultrasound gel, monitors, gas canisters, etc.) are the responsibility of your company.

Medical simulators, vascular models, simulated tissue samples, and other demonstration aids are highly encouraged and will not be furnished by SIR.

In addition, in the interest of getting these devices safely and effectively in to clinical settings, the below, non-promotional materials are allowed:

Clinical user guides
Training instructions, instructions for use
Peer-reviewed clinical reprints (unmarked or non-highlighted)
FDA clinical trial data (unmarked or non-highlighted)
Brochures for your corporate education programs and training courses
Guides on coding or reimbursement
Company-provided lead generation including scanners and business cards
Audio-visual or multimedia presentations are also allowed but subject to certain guidelines. Please submit any presentations for content review at least 4 weeks prior to meeting start to clopez@sirweb.org.

The workshops must be free of promotional material. Please do not bring:

Company drape
Pop-up booths
Sell sheets, brochures
Any similar branded or trademarked materials with a message or design primarily intended to compel a purchase decision

While electricity will be provided for you, additional electrical support and A/V equipment such as monitors, displays, computers, laptops, or other technology will need to be ordered by your company. Similarly, phantom animal tissue (as ordered through the catering service) is your responsibility. Please contact SIR staff to note the expected delivery of these materials so as to match this equipment or catering to your assigned station.

Your company may participate with your investigational medical device even if it is not FDA-approved, however, please notify us in advance if this will be the case. Please create and post a visible sign on FDA status (such as small tabletop notice) and/or prepare your staff to preface all discussions with this disclosure.

Please encourage touching - the more interactive your station, the better. Models, phantoms and medical simulators highly encouraged.

Demonstration models

The following companies offer anatomical models, simulators and services in support of interactive, experiential learning. Please feel free to consider their offerings when planning your company’s hands-on workshops participation.

United Biologics, Inc.
Contact: Michael Ghebrial
Email: Michaelg@unitedbiologics.com
Office: 949-345-7490
Website: https://unitedbiologics.com/

Questions

Please reach out to Christian Lopez at clopez@sirweb.org or (703) 460-5575.